General Purpose:

Assists in answering phone calls and emails related to projects, tasks, purchase orders, and proposals. Maintains accurate and timely records with all suppliers and vendors. Coordinates contracts for new and existing projects. Maintains and replenishes inventory.

Essential Duties:

• Organizes, attends, and takes minutes for Facility Maintenance meetings
• Manages facility maintenance records
• Organizes and tracks projects
• Monitors and orders necessary inventory items
• Prepares responses to correspondence and queries
• Prepares letters, presentations, and reports when requested
• Processes invoices within Facility Maintenance budgets
• Contributes and monitors as requested for Facility budgets
• Implements, reviews, and maintains procedures for Facility Maintenance
• Assists in ensuring that health and safety policies, permits, and certifications are up to date
• Attends meetings with Director of Facility Maintenance when requested
• Manages and dispatches work orders
• Picks up supplies as needed
• Meets and acts as a liaison with vendors
• Assists the department’s HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.
• Incorporates safe work practices in job performance.
• Regular and reliable attendance.
• Performs other duties as required.

Education/Experience:

Associate’s degree (AA); or six months to one year related experience and/or training; or equivalent combination of education and experience.

Physical Demands:

Frequently sits for extended periods, may stand, walk, smell, talks, and hear. Uses hands, and reaches with hands and arms. Occasionally climbs, balances, stoops, kneels, or crouches. Occasionally lifts up to 30 pounds.

Environment/Noise:

May works in wet conditions (weather). Noise level is low to moderate.

Certificates/Licenses Requirements:

Strong competency in all Microsoft Office applications: (word, excel, outlook, teams etc.)

Valid Hawaii State Driver’s License

Job Knowledge Preferences:

Knowledge of HIOSH requirements for job safety

Basic understanding of all IT equipment

Ability to read and speak English may be required in order to perform the duties of the job (e.g. the associates may be required to communicate with English speaking customers or co-workers, the manuals for the equipment the associates may use are in English).